Executive Assistant

This position will work in both the Dallas & Sulphur Springs office. Expect 2-3 days a week in Dallas, 1-2 in Sulphur Springs weekly.

Position Summary

Our client is seeking a highly organized and detail-oriented Executive Assistant (Temp-to-Hire) to support senior leadership. This role is critical to ensuring the efficiency and effectiveness of executive operations through strong administrative support, communication coordination, and project management. The ideal candidate is adaptable, professional, and able to handle sensitive information with discretion.

Key Responsibilities

• Provide administrative and operational support to executive leadership, including calendar management, travel coordination, and meeting logistics
• Draft, proofread, and edit internal and external communications, presentations, reports, and confidential correspondence
• Serve as a gatekeeper for executive offices by prioritizing requests and managing inquiries
• Coordinate and prepare materials for executive, board, and strategic planning meetings; document and follow up on action items
• Track deadlines and deliverables for projects and initiatives
• Facilitate communication between executives and internal departments, partners, and external stakeholders
• Support special projects, research, and strategic initiatives as requested
• Maintain strict confidentiality when handling sensitive information
• Perform additional duties as assigned

Required Skills and Attributes

• Experience supporting multiple executives, including senior leadership
• Strong organizational, time management, and prioritization skills
• Adaptability and problem-solving abilities
• Project coordination and workflow management experience
• Research and analytical skills to support leadership decisions

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Professional, or similar role supporting senior leaders
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools
• Professional demeanor with strong attention to detail
• Ability to work independently and collaboratively in a fast-paced environment

Physical Requirements

• Ability to sit, stand, walk, and perform computer-based work
• May require lifting up to 25 pounds
• Must be able to meet physical demands with or without reasonable accommodation